How to RSVP: Etiquette and Ideas for Replying

When you receive an invitation with a request for RSVP, it might be tempting to stick it on your fridge and promise yourself that you’ll deal with it later. After all, forgetting to RSVP isn’t a big deal, right? Well, not quite. RSVPs are actually quite important for the event organizer because they need to know how many guests to expect and plan accordingly. This article will provide you with tips on how to RSVP the right way.

Understanding RSVP

First things first, let’s clarify what RSVP actually means. RSVP stands for “répondez s’il vous plaît,” a French phrase that translates to “please respond.” It is considered impolite to leave your hosts hanging and not provide them with an RSVP. When you receive an invitation with an RSVP, it is a polite request for you to inform the host whether or not you will be attending their event. This allows them to plan and make necessary arrangements for the number of guests expected.

It’s important for the host to have an idea of how many people will be attending so they can ensure there is enough food and seating for everyone. By providing an RSVP, you are helping the host create a comfortable and enjoyable experience for all guests.

When to RSVP

Many invitations will include a “respond by” date, but it’s always best to reply as soon as possible. It’s easy to forget about an RSVP until it’s too late, so try to respond early. This also demonstrates your enthusiasm and excitement about the event. If you are unsure about your availability, reach out to your hosts and let them know. They may be able to accommodate a “maybe” for one or two guests.

Types of RSVPs

There are different types of RSVPs depending on the invitation format. Here are some common scenarios:

Mailed invitation with RSVP card

If you receive a formal invitation with an RSVP card, be sure to fill it out and mail it back before the specified date, or as soon as possible. If the invitation allows for a plus one, make sure to check if your date can attend before RSVPing for them.

How to fill out a wedding RSVP

Wedding invitations often include an RSVP card with a pre-addressed envelope. The card may require you to write your name, indicate a plus one, and select your dining choices. Some RSVP cards may have space for a personalized note. If there is blank space on the card, you should write a thoughtful message. Additionally, you may see an “M” with a blank line after it. In this case, write your title (Mr., Mrs., Miss) and name after the “M.” If you are unsure about bringing a plus one, check the invitation envelope to see if “and guest” is mentioned explicitly. It is considered inappropriate to ask to bring a guest if the invitation does not specify that you can.

Mailed invitation with no response card

If you receive a mailed invitation without a response card, you can choose to respond by calling, emailing, or sending a handwritten note to the host. Use the contact method mentioned by the host on the invitation for your response.

Telephone invitation

For a telephone invitation, let your host know immediately whether you are able to attend or not. If you are unsure, inform them that you need to check your schedule and promise to get back to them as soon as possible.

Regrets only RSVP

A “regrets only” RSVP means that your host is assuming you will be attending unless they hear otherwise. This type of RSVP is usually used for large events with more than 250 guests, like fundraisers or corporate events. In this case, you only need to respond if you are sure you cannot attend.

Electronic invitation

In the digital age, invitations are often sent through online platforms like evite.com or via Facebook events. These invitations typically provide options to select “yes,” “no,” or “maybe.” You may also have the opportunity to specify the number of guests attending. If you choose “maybe,” be sure to follow up later with a definite response. This helps the hosts plan for refreshments and other party favors.

Emailed invitation

If you receive a personal invitation via email, simply hit the reply button to respond. Depending on your relationship with the host and the formality of the event, your response can be casual or more formal.

How to RSVP by email

When replying to an email invitation, it’s better to include a thoughtful message rather than a simple “yes” or “no.” If you are close friends with the host, you can respond in a more casual and fun way. For formal or professional events, it’s advisable to give a more official response.

Here are some templates to help you craft your email response:

Template for accepting an invitation:

Hi [Name],

Thank you for inviting me to [event]! I will definitely be attending and have marked the date on my calendar. I’m really looking forward to [personalize]. See you on [date].

Sincerely, [Signature]

Formal template for declining an invitation:

Hi [Name],

Thank you for inviting me to [event] on [date]. Unfortunately, I won’t be able to attend the event. I appreciate your invitation and hope to have the opportunity to attend next year.

Sincerely, [Signature]

Informal template for declining an invitation:

Hi [Name],

Thanks so much for inviting me to [event]! Unfortunately, I’m busy on [date] and won’t be able to make it. I’m really sad to miss [personalize]. Let’s catch up soon!

Best, [Signature]

No RSVP Requested

If you receive an invitation without an explicit request for RSVP, you are not obligated to reply. However, it’s a nice gesture to send a short note to thank the hosts for the invitation and inform them of your attendance or absence.

Changing Your RSVP

It is considered impolite to change your RSVP for other social plans. If an emergency arises and you can’t make it to the event, let the host know as soon as possible. If you were initially unsure about attending or had RSVP’d “no,” but later find out you can attend, inform the host about the change. They may be able to accommodate a “maybe” or include you in the event even if your response was late.

Remember, if you say you’ll attend, it’s important to follow through and be there. The host has put effort into making the event special for all guests, including you. By accepting or declining the invitation promptly, you’re helping them plan accordingly. Now that you know how to RSVP, you can check it off your list and focus on finding the perfect gift to bring to the event. Personalized gifts are always a great choice as they can make the hosts feel appreciated and increase your chances of receiving future invitations!

Sources:

• The Spruce (1,2)
• LinkedIn
• Woculus
• Manners Mentor
• Emily Post
• WhoWhatWear

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